Overview: Using the UNLV Official and UNLV Information
Electronic Mail Lists
To replace what was formerly "UNLV Information," as of December 1,
1999 the University of Nevada, Las Vegas maintains two distinct electronic mailing
lists for campus communication: the UNLV Official list and the UNLV Information
list. This FAQ provides an overview of how each list works, and gives instructions
for using these lists to share information across campus.
What is an Electronic Mail List?
An electronic mail list is a tool that enables several people to receive a given
email message. When a message gets sent, or posted, to the list, everyone who
is subscribed as a member of the list receives the message. List memberships
can be set up in different ways. Some lists are set up so that membership is
automatic for people who belong to a certain group. Other lists allow individuals
to subscribe and unsubscribe at will. Depending on how a given list is set up,
submitted messages may go through a review cycle, where the messages are screened
for content by a designated reviewer before they are posted to the list.
What is the purpose of this list?
The UNLV Official list is used to disseminate information that the entire campus
needs to receive. Examples of appropriate postings to this list include notices
about building power outages and parking lot closings.
UNLV Official list membership
The UNLV Official list includes all UNLV employees as members. Membership to
this list is automatic. New faculty and staff are subscribed to the list at
the time their email accounts are created. Removing oneself from the UNLV Official
list is not possible.
Systems & Applications will handle requests from off-campus and/or non-UNLV entities to be added to both the UNLV Info and UNLV Official lists on a case-by-case basis.
Requests should be submitted to the Systems Manager. The Systems Manager will make a recommendation to the Director of Systems & Applications. The Director of Systems & Applications will approve or deny the request.
How does the UNLV Official list work?
Postings to the UNLV Official list are sent to one of several "Official"
email accounts. A designated reviewer manages each "Official" account,
and uses this account to screen and accept or reject list submissions from persons
in his or her area. There are fifteen such "Official" email accounts
in all (see below).
For example, one such email account is called "Library Official." A person working in the Library who wanted to post a message to the UNLV Official list would send the message to Library Official/UNLV (Lotus Notes users) or library_official@ccmail.nevada.edu (non-Lotus Notes users). The designated reviewer for that email account would then screen and accept or reject the message. Accepted messages are distributed to campus via the UNLV Official list. If a message is rejected, a rejection notice is sent to the person who originally posted the message. An overview of this process is presented in the following diagram:
How do I post a message to the UNLV Official list?
To post a message to the UNLV Official list, compose the message and send it
to the appropriate "Official" account for your area. Email account
names* for the fifteen "Official" accounts are listed in the table
below. If you want to post a message to the list but are not clear on the "Official"
account to which you should send your message, please email the Office of Information
Technology at infotech@ccmail.nevada.edu. For more information about these accounts
and the designated reviewers responsible for them, please visit
http://www.unlv.edu/acadcom/cpcc/E-m_des.html.
| Email Account Names* for UNLV Official List |
|---|
| Administration Official Athletics Official Classified Staff Council Official Facilities Management Official Faculty Senate Official Finance Official Library Official News & Public Information Official Office of Information Technology Official President Official Provost Official Public Safety Official Student Services Official System Computing Services Official University and Community Relations Official |
* If you are not a Notes Mail user and need the full Internet email address for your "Official" account, use underscore characters in the names above, and add @ccmail.nevada.edu. For example: the address for Administration Official is administration_official@ccmail.nevada.edu; the address for Faculty Senate Official is faculty_senate_official@ccmail.nevada.edu, and so forth.
What's the purpose of this list?
The UNLV Information list is used to disseminate information about activities
and events that may be of interest to the entire campus. Examples of appropriate
postings to this list include: information about an upcoming concert series,
Public Safety's daily Media Logs, and notices of computer classes offered by
Systems & Applications.
UNLV Information list membership
Membership to the UNLV Information list is automatic for UNLV faculty and staff,
and occurs at the time an email account is established. Membership to the list
is optional, as members may remove themselves or re-add themselves to the list
as they choose (see instructions below).
Systems & Applications will handle requests from off-campus and/or non-UNLV entities to be added to both the UNLV Info and UNLV Official lists on a case-by-case basis.
Requests should be submitted to the Systems Manager. The Systems Manager will make a recommendation to the Director of Systems & Applications. The Director of Systems & Applications will approve or deny the request.
How does the UNLV Information list work?
Messages are sent directly to the UNLV Information email account, and
go through a review cycle in which designated reviewers from UNLV News and Public
Information screen and then accept or reject each submission based on established
guidelines (see below). If a message is accepted, it is automatically posted
to the list. If a submission is rejected, a notice of rejection is automatically
emailed to the original sender.
Message requirements
In addition to falling within the guidelines described below, messages
posted to UNLV Information must adhere to certain requirements. In order to
post to UNLV Information one must be subscribed to the list as a member. Also,
messages posted to the list must have both a subject and a body, and cannot
contain attachments. Failure to adhere to these requirements will result in
an automatic rejection notice to the sender.
Unsubscribing and subscribing to the UNLV Information
list
As stated above, membership to the UNLV Information list is automatic
for UNLV faculty and staff. Individuals who wish to be removed from this list
can unsubscribe themselves by sending a mail message with the word "unsubscribe"
in the subject line to UNLV Information (Notes Mail users) or unlvinformation@ccmail.nevada.edu
(non-Notes Mail users). To resubscribe to the list, send a mail message to this
same address with the word "subscribe" in the subject line.
You will receive notification via email when your "unsubscribe" or "subscribe" message is processed. Please note that there is a one-day delay when unsubscribing from this list.
Guidelines for posting to the list
When submissions are made to the UNLV Information list, designated reviewers
in UNLV News and Public Information will screen message content to ensure that
they meet the following guidelines.
Messages are permitted on the UNLV Information electronic mail list when content:
n is related to university business, campus
events or other items of interest pertaining to university related activities,
students, faculty and staff.
Messages are not to be posted to the UNLV Information electronic mail list
when content:
n is not consistent with existing university policies governing conduct of members
of university community (e.g., political and religious policy, sexual harassment).
n is of a purely personal nature such as classified advertisements or other
similar solicitations.
Messages that satisfy the content requirements listed above shall be subject
to the following restriction:
n ongoing information on regularly recurring campus events can be posted no
more often than weekly.
How do I send a message to the UNLV Information list?
To post a message to the UNLV Information list, compose your message
and send it to UNLV Information (Notes Mail users) or unlvinformation@ccmail.nevada.edu
(non-Notes Mail users). Again, make sure your message adheres to the requirements
and guidelines described above.
For further information...
For more information on the purpose of the UNLV Official and the UNLV
Information lists, the policies regarding the lists, and the procedures for
accessing and using the lists, please visit http://www.unlv.edu/infotech/cpcc/E-mail.html.
Questions about the policies governing these lists should be directed to the
Office of Information Technology at infotech@ccmail.nevada.edu.
If you have questions about using Lotus Notes to send email to these lists, you can access the other FAQs and/or Support available on this web site, or contact the OIT Help Desk at x0777.